Re: Cdate in order record

["Michael Wood" <mawood@xxxxxxxxxx>]

Hi Patricia,

This is problematic for us too because we are a shared system by 
three different institution so we have to selected option to suppress 
order record by CDATE because so of our bibs are shared.  The way I 
currently do it is to print and insert a worksheet for each book and 
send to cataloging. When the books are cataloged, the worksheets are 
sent back to me.  I have few was of updating the CDATE.  Sometime, I 
used the worksheets and go into update and key the order number and 
then update the CDATE (I could also used a macro in our telnet 
program to do this).  If I get back a lot of worksheets, then I might 
do a review file.  Since our ACQ brief bib record do not have a CDATE 
in the bib before they are catalog and our Order record CDATE is 
blank, I do a search for order records with blank CDATE and bib CDATE 
not blank to find all the records that were catalog then do  rapid 
update (this is not good for replacements, added copies or volumes). 
This whole process is time consuming.  This process needs to 
improved.  I was hoping that our cataloging dept. would input the 
CDATE when they catalog/create an item for the order but they don't 
want to mess with the order record.  Right now some of our orders 
show an item in the new books area and an item in processing because 
it might take a week or two to suppress these order records.  It 
would be nice if III would also the system to input the order record 
CDATE in a 949 for a specific order number when an item record is 
created.  I was hoping that when the order record number is used for 
overlaying instead of the bib record number this would occur but it 
does.  You will just have to find the best method that works for you.

Michael

At 4:47 PM -0600 12/19/00, Patricia Thompson wrote:
>I have a question about displaying order information in the webpac. The
>OPAC option that determines the appearance of the order info in the Webpac
>is as follows:
>	Display order record in item record box
>
>         		1 > Until received
>          		2 > Until catalogued
>          		3 > Until ___ days after receipt
>          		4 > Only if no item records
>
>When we loaded Update C, we started seeing order info for things that had
>already been cataloged and we didn't know why. We had set our option to
>"until cataloged" but the system was using the Cdate in the Bib record.  In
>our system, previous to Update C, the system apparently did not pay any
>attention to the Cdate field in the order record, but following the update,
>the "system now works as it should" according to Innovative. So now it's
>looking for the Cdate in the order record, and of course we don't have any.
>
>This doesn't make any sense to me at all, because I don't see why we should
>have to update order records in order to make something "cataloged." But I
>need to find out from you all how you get that date in there. Has anyone
>found a fast and efficient way? Our catalogers normally work in Catalog
>Database Maintenance. In order to modify an order record we would need to
>be in the Ordering and Receiving Subsystem. How do you manage that? Do you
>run lists of cataloged titles and then rapid update the order records?
>
>Pat Thompson
>
>Patricia R. Thompson
>Head of Cataloging
>Jessie Ball DuPont Library
>University of the South
>735 University Avenue
>Sewanee, TN 37383
>(931) 598-1657
>(931) 598-1702 (fax)
>pthompso@xxxxxxxxxx
>--
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>Private replies:  Patricia Thompson <pthompso@xxxxxxxxxx>
>Public replies:   INNOPAC@xxxxxxxxxx
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-- 
===================================
Michael A. Wood
Weill Medical College of Cornell University
Samuel J. Wood Library
1300 York Avenue, Rm. C-115
New York, NY 10021
(212)746-6093  Fax(212)746-6494
E-mail: mawood@xxxxxxxxxx
===================================
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This message was distributed through the Innovative Users Group INNOPAC list.
Private replies:  "Michael Wood" <mawood@xxxxxxxxxx>
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Archives:  http://innopacusers.org/list/archives/