expenditures by subject

[Naomi Zahavi <nzahavi@xxxxxxxxxx>]

Dear INNOPACers,

Our Acquisitions staff puts a local code for broad subject area into a
free-text field of the order record.  For firm orders, this field is
created at the time of order.  For approval plan items, the subject area
code is input when the item is in hand and approved for the collection.

This system works very well for us.  The Acquisitions librarian is able to
gather lists of order records by date and subject area, and to report on
the funds expended in these areas, which is useful to departments in
accreditation reviews and other reports.

We are planning to implement OCLC's PromptCat with two of our approval
plans, and although we haven't received a definitive answer from the
vendors, it appears that they may not be able to map their subject codes
into the order records that are built through PromptCat loads.  And of
course we want to reduce the amount of work that staff here do on those
records once they are loaded.  So this is a good time to consider alternate
ways of gathering the information that our subject codes in order records
provide now.

How do you gather information on the amount of money you've spent in a
given subject area over a given period of time?

Thanks for sharing your insights and experience,

Naomi

Naomi Zahavi
Head Cataloging Librarian
Loyola Marymount University		phone: (310)338-7685
7900 Loyola Blvd.			fax: (310)338-4366
Los Angeles, CA 90045-8200		email: nzahavi@xxxxxxxxxx
--
This message was distributed through the Innovative Users Group INNOPAC list.
Private replies:  Naomi Zahavi <nzahavi@xxxxxxxxxx>
Public replies:   INNOPAC@xxxxxxxxxx
Archives:  http://innopacusers.org/list/archives/