RE: electronic ordering - addresses and PO numbers

["Swelland, Shelley" <SwellanS@xxxxxxxxxx>]

Hi Dee,

We have only been using Innovative since July, but I think I can help you
with the PO# problem.  When we switched over we wanted to have our old PO#s
on our records.  When you are creating an order you have the option to
insert information.  When you select an I put in a ? mark and see if it
gives you p purchase order number.  If it does select p and put in the PO#
for the group.

When you have finished a batch you will be able to retrieve them by going
into create lists.  Select O>Order List.  Then type in p = (then type the
purchase order number you want a list for).

I have been told by others that have used the system for a long time that
the vendors often ignore the vendor note field.  If you can convince your
vendors to pay attention to it, to get the purchase order number, you could
also put it there.  But I have also been told that often only the first 10
characters are transmitted.  You could make a list using v h(has) (then type
the purchase order number you want a list for) or v = (then the PO#) may
also work.

Hope this is helpful!  I have had help from others and appreciated it all.
Let me know if this does not make sense to you and you would like to try it.


Shelley Swelland

The Evergreen State College Library
(360)866-6000 ex. 6127


	----------
	From:  Dee Cummings [SMTP:cumminde@xxxxxxxxxx]
	Sent:  Tuesday, December 28, 1999 12:56 PM
	To:  Innopac Users Group List
	Subject:  electronic ordering - addresses and PO numbers

	We have the electronic ordering module and have successfully ordered
	from Baker and Taylor using it. We are trying to set up electronic
	ordering with as many of our other vendors as possible. I have read
the
	manual and looked in the list archives, but am not finding answers
to
	several questions. Perhaps someone out there can help.

	I understand from the manual that I need to enter  various pieces of
	information (such as the e-mail address of the vendor) in the vendor
	file. However, when I contact the various vendors about the
information
	I need, they seem unable to supply it and/or refer me back to
	Innovative. The e-mail addresses to which to send these orders is
one
	stumbling block. Do they all start with "EMAILiiiorders@"? Is this
	followed by the vendor's regular e-mail address? (What if the
vendor's
	regular e-mail address already has an @ sign in it--Does this
matter;
	Can there be two @s ?)  Do the vendors have to have something
special
	set up at their end to receive electronic orders from the Innovative
	system in particular or is the fact that they can receive orders via
	e-mail enough? Are most of the vendors able to send back a
confirmation?

	Is anyone (particularly from a public library) willing to send me a
list
	of vendors and their e-mail ordering addresses along with anything
	special that the vendor requires in these orders. Any and all
	information regarding how this whole process  works would be greatly
	appreciated.

	A related question involves Purchase Order numbers. Our acquisition
	procedure has been to gather the items ordered from one vendor
together
	and assign one P.O. number to a group of titles. This P.O. number is
	passed on to the library's financial secretary who has a separate
	accounting system unrelated to the Innovative system. (Innovative
	assigns a different purchase order number to every order record
created,
	which isn't useful to us). I need a place in the order record in
which
	to store the library's P.O. number. Ideally this P.O. number would
also
	be sent to the vendor. In an electronic order, only certain fields
are
	sent. The field that comes to mind to use for the library's P.O.
number
	is the vendor note. But in the manual it indicates that putting
anything
	in this field may slow down the processing of the order. We also
need to
	be able to gather all items in a particular P.O.number together to
see
	if they have all been received and can then tell the financial
secretary
	which purchase orders can be closed.  Is anyone else using P.O.
numbers
	this way and if so what is your procedure and where do you put the
P.O.
	number  in your orders?

	Thanks in advance for any help you can give me.
	Dee Cummings
	e-mail address: cumminde@xxxxxxxxxx
	Taylor Memorial Public Library