IUG 2005 - Program

Presented:

on Monday 11:00 - through remainder of conference in Yosemite

Description:

In addition to storing low-use parts of its regular collection, Valparaiso University uses its automatic storage and retrieval system (ASRS) to store large unprocessed gift collections, staff personal files, realia from Archives, and withdrawn government depository items that must be held until we can legally discard them. When staff need something, or are ready to work on an unprocessed collection, they use MyMillennium in staff mode to find the OPAC record and submit the automatic retrieval request. By using standardized fields and codes in our bibliographic and item records for the ASRS stored materials, we harness the power of INNOPAC indexing and list-making functions to manage our unprocessed collections. Record templates and a little training make it possible for even public services staff to create records for collections they wish to store. This poster session will display sample records and describe workflows. It will interest any library considering the use of an ASRS. Also, libraries that receive large gift collections that they cannot process right away may be able to adapt our method of organization, even if the collections are not stored in an ASRS Be Innovative Entry

Controlling Stored and Unprocessed Collections